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Day of Coordinating
The "Wedding
Director" or "Day-of Coordinator" is the person who helps
busy brides and mothers put all the
pieces together during the actual event. The director manages everything on the big day,
allowing the hosts and hostesses to relax and enjoy themselves. A typical Wedding
Coordinating Package includes:
Several
pre-wedding consultations; Personalized budget, checklist and
itinerary; Recommendations
of qualified vendors in accordance with the style of event and
budget;
Being on site, personally, before, during, and after rehearsal, wedding and
reception; Assisting
officiant in directing rehearsal and ceremony; Coordinating vendor arrival and set
up; Assisting with set up and decorating;
Coordinating reception events so that they are completed on a timely
basis; Supervising breakdown and
cleanup. Do
You Need a Coordinator? Some Real-Life Examples
"Both
of our parents are divorced and remarried, and I am not sure who
should walk me down the aisle, who sits where, etc."
"I need
someone to handle all the details that day so we can enjoy
ourselves and visit with our family and friends who have come so
far to join us."
"The
church has a wedding director (or the
reception location has a manager) but I'm not that crazy about
her. I'm not sure she is going to do what I want."
"We
want to have a religious ceremony, but we want it to be
very personal. We are just not
sure how to do it, or what is appropriate." "We've
saved a lot of money by doing things ourselves, but we can't do it
ourselves the day of the wedding."
"How
am I going to set up everything? My bridesmaids and I
have to get our hair done, the guys are playing golf, and
my mom is hosting a brunch for out of town guests. I want to make sure everything
looks exactly the way I planned it"
"We have
a caterer, a band, a photographer, a florist, a cake
person, a limo, but who can then coordinate them all? Who will
make sure they are doing what they are supposed to be
doing?"
'Who's
going to clean everything up after we leave? And return all the
things we borrowed? We want to make sure and get our
deposit back!"
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Wedding Planning
A "Wedding Planner" is someone who helps brides and mothers who are inexperienced at planning
large events, who are planning destination weddings, or who are just
organizationally-challenged. Wedding Planners are typically
hired early in the process, but they can also come in later to manage an event
that has gotten out of control. In
general, a wedding planner gives you more time than a director, and is
more closely involved in helping you make pre-wedding decisions. She is present throughout the week of the
event, directing activities, putting out fires, and managing all the little
details. A Wedding Planning package includes Coordinating as well as:
More
pre-wedding consultation time; Research and advice
on style/colors/theme; Location research and
selection; Interview,
selection, and closer supervision of vendors; Assistance with
choosing bridal
and wedding party attire; Help with menu and food/wine
pairing; Basic website setup
and/or maintenance; Preparation of printed materials; Assembly
and delivery of guest bags/programs/favors; Detailed itineraries for
the wedding party and all vendors for the week of the wedding;
More help with errands and things the week of the wedding; Assistants to
help with set up and decorating. Do You
Need a Planner? Some Real-Life Examples
"I grew
up Catholic and my husband grew up Jewish and we are having
a lot of conflicts between our families' expectations. We can't agree
on a place to hold the ceremony, much less who would officiate."
"My
mother is deceased and I don't have any sisters or other female
relatives that I feel close to. I need someone to
be my mom through all this."
"We're
definitely do-it-yourselfers. But we both work full time. How do we know
what we need to do and when do we need to do it?"
"My
family is from the east coast and his family is from the Midwest.
So we decided to get married somewhere in between. I need
someone there to help set everything up."
"Our
daughter is marrying into a family that is rather wealthy, and I
am not sure how to do everything properly. Also, my
husband and I don't have a lot of money to spend on this, and I
need help making it as elegant as I can on a limited
budget."
"My fiancé
and I are going to be paying for our wedding ourselves,
and we are on a very tight budget. We need help creating a
meaningful, yet fun, event on a tight budget."
"We
have a huge family and lots of friends so this is turning into
an enormous undertaking. I am feeling so overwhelmed that I
am in tears. I need help with everything!"
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